How To Record Sales In Quickbooks

In Quickbooks there are 2 types of sales you need to be concerned about – an immediate sale where someone pays for your product or service at the time of service and a sale where you invoice someone for the goods or services.

In the first situation (immediate sale), you would create a Sales Order in Quickbooks.  A Sales Order in Quickbooks signifies that your customer is paying immediately for the goods or services.  You can find a Sales Order form from the Home navigation page or by going to the “Customers” drop down menu.

The second type of sale you can make in Quickbooks is when you sell your product or service and bill your customer.  In this situation, you would create an Invoice in Quickbooks.  An invoice signifies that the customer now owes you money.  When you create an Invoice in Quickbooks, you create what is called an accounts receivable.  An accounts receivable is a fancy accounting term basically meaning the amount of money your customers owe you.

You can find an Invoice form from the Home navigation page or by going to the “Customers” drop down menu.

So, the next time you record your sales in Quickbooks, make sure you use the correct sales form to ensure that you keep your books clean and free of errors.

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